Navigating Unprocessed List
The Unprocessed list is used by practices and health organisations that receive HL7 billing messages from a 3rd party industry specific EMR solution which has been integrated with Impulse.
Accessing the Unprocessed List
The unprocessed list is accessed via the Impulse main page.
- Select Patient in the File
- Click Account Enquiry
- Select Unprocessed List
Understanding the Unprocessed List Screen
The Unprocessed list is broken down into a number of sections that give users information about the billing message which has been received.
File Menu (Patient & Invoice)
The patient file menu has a number of options:
Bank Account = This allows users to add the patient's bank account details to send as part of a patient claim. Please note: this should only be used if the patient is 100% certain that Medicare does not have a bank account on file for the patient
Patient Details = This allows users to go to the patient details screen and add information and/or do verification checks
Bill = This takes the user to the billing screen for the selected invoice
Account Enquiry = This allows the user to view the selected patient's invoice, payments and transaction history.
The Invoices file menu only had one option: Unlock. This is used when another user may have pressed the bill patient button for an invoice but not completed the billing. For example, it may be sitting open on their screen. If another user wants to complete the invoice, they will need to unlock the invoice via this option.
Patient Information
The top right hand side shows the name of the patient for the invoice which has been selected, including the head of family.
Filtering
Users can filter the list based on department, location, provider, date range or a combination of any of these.
You can also choose to view the status of the messages in the list.
Unprocessed = messages which have not been billed
Processed = messages which have been billed
Excluded = messages which were selected to be unbilled and removed from the unprocessed list
No Action = messages which were selected and removed as unbilled due to being erroneously sent
Search button
The search button will update the list after you have made changes to filtering, or if you want to simply refresh the screen.
Pre-billing check button
When you have selected an invoice you want to bill, clicking the pre-billing check button will allow users to see if any information needed to complete the bill is missing. The results will appear in the box in the bottom right hand corner of the screen
Bill Patient
This will take you to the billing screen. It will be automatically populated with
Change billing Fee Type to >>
This button allows you to change the fee type for a particular billing message. So for example, if P1 was transmitted but you want to bulk bill, you can select MR from the drop down and press the button.
Unprocessed Invoicing Grid
This is the actual list of HL7 billing messages that have been received into Impulse.
Rcv'd = The date and time the message was received by Impulse. This is NOT the service date
Prep Inv # = Unique reference number allocated to the billing
UR # = The unique reference number for the patient
Extern ID = A unqiue reference from the EMR
Loc = The location that has been sent as the billing location
Prov = The provider that has been allocated as the servicing provider
Cmn Ref = If the referral has been marked as a common referral across the practice
Invoice List = The Impulse invoice number allocated during the billing process
Provider Name = Full name of the servicing provider
Unprocessed Invoice Line Items
This is the actual details of the services provided during the consultation.
TT = This is the type of transaction that has been sent through. I is most common and stands for invoice
Prep TX # = This is the unique reference number allocated to the invoice line
Seq = This is the line number for the item
Loc Code = This is the location where the service was provided
Prov Code = This is the provider who rendered the service
Service = Date and time of service
Fee Type = The fee type for the transaction, e.g. private, bulk billing
Item Code = The item number to be billed
Item Ext = This is the extension for any item numbers that are billed based on number of services/patients seen
Ref ID =
Ref Pat # = This is the number that has been allocated to the referral
Provider Name = This is the full name of the servicing provider
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