DATE AND TIME Merge Fields

Description

<GEN_TODAY>

Document generated Date from system clock. In format e.g. Tuesday, 5 May 1998

<GEN_TODAY_SHORT>

Document generated Date from system clock.  In format DD/MM/YY

<GEN_TODAY_DD/MM/YY>

as above

<GEN_TODAY_DD/MM/YYYY>

Document generated Date from system clock. In format DD/MM/YYYY

<GEN_TIME_AM/PM>

Document generated Time from system clock. In format AM/PM

<GEN_TIME>

Document generated Time from system clock. In format hh:ss

PATIENT Merge Fields

Description

<PAT_FILEID>

Patient’s File ID

<PAT_TITLE>

Patient’s Title e.g. Mr

<PAT_FIRSTNAME>

Patient’s First name

<PAT_SURNAME>

Patient’s Surname

<PAT_TITLE_NAME>

Patient’s Title + First name + Surname  e.g. Mr. Max Power

<PAT_GREETING_NAME>

Patient’s Title + Surname  e.g. Mr. Power

<PAT_ADDRESS_1>

Patient’s Address Line 1

<PAT_ADDRESS_2>

Patient’s Address Line 2

<PAT_SUBURB_STATE_POSTCODE>

Patient Address’ Suburb + State + Postcode  e.g. Sydney NSW 2000

<PAT_HOME_PHONE>

Patient’s Home Phone Number

<PAT_WORK_PHONE>

Patient’s Work Phone Number

<PAT_SEX>

Patient’s gender e.g. Male.

<PAT_DOB>

Patient’s Birth Date in Format DD/MM/YYYY

<PAT_DOB_WORDS>

Patient’s Birth Date in long Format 3 July, 1978

<PAT_AGE>

Patient’s Age

<PAT_DATE_FIRST_VISIT>

Patient First Visit Date in Format DD/MM/YYYY

<PAT_DATE_LAST_VISIT>

Patient Last Visit Date in Format DD/MM/YYYY

<PAT_USUALGP>

Patient’s Usual Provider Name linked with data in Table Patient Details

<PAT_USUALGP_PROVIDER_NO>

Patient Usual Provider’s Provider Number linked with data in Table Patient Details

<PAT_MEDICARE>

Patient’s Medicare Card Number

<PAT_OTHER>

Patient’s Other Card Number

<PAT_PENSIONER>

Patient’s Pension Card Number

<PAT_SAFETY_NET>

Patient’s Safety Net Card Number

<PAT_SOCIAL_SECURITY>

Patient’s Social Security Card Number

<PAT_HEALTHCARE>

Patient’s Health Care Card Number

<PAT_VA>

Patient’s Veteran Affairs – All Condition Card Number

<PAT_VB>

Patient’s Veteran Affairs – Limited Condition Card Number

HEAD OF FAMILY Merge Fields

Description

<HOF_FILEID>

Patient’s Head of Family File ID

<HOF_TITLE>

Patient’s Head of Family Title

<HOF_TITLE_NAME>

Patient’s Head of Family Title + First name + Surname  e.g. Mr. Max Power

<HOF_SURNAME>

Patient Head of Family’s Surname

<HOF_FIRSTNAME>

Patient Head of Family’s First name

<HOF_GREETING NAME>

Patient Head of Family’s Title & Surname e.g. Mr Power

<HOF_ADDRESS_1>  

Patient Head of Family’s Address Line 1

<HOF_ADDRESS_2>

Patient Head of Family’s Address Line 2

<HOF_SUBURB_STATE_POSTCODE >

Patient Head of Family’s Suburb + State + Postcode

<HOF_HOME_PHONE>

Patient Head of Family’s Home Phone

<HOF_WORK_PHONE>

Patient Head of Family’s Work Phone

<HOF_SEX>

Patient Head of Family’s Gender

<HOF_DOB>

Patient Head of Family’s Date of Birth

<HOF_AGE>

Patient Head of Family’s Age

<HOF_DATE_FIRST_VISIT>

Patient Head of Family’s First Visit Date

<HOF_DATE_LAST_VISIT>

Patient Head of Family’s Last Visit Date

<HOF_USUALGP>

Patient Head of Family’s Usual Doctors Name

<HOF_USUALGP_PROVIDER_NO>

Patient Head of Family’s Usual Doctor’s Provider number

<HOF_MEDICARE>

Patient Head of Family’s Medicare Number

OTHER PAYER Merge Fields

Description

<OTH_NAME>

Other Payer Company Name

<OTH_ADDRESS_1>

Other Payer Address Line 1

<OTH_ADDRESS_2>

Other Payer Address Line 2

<OTH_SUBURB_STATE_POSTCODE>

Other Payer Suburb + State + Postcode

<OTH_ATTENTION>

Other Payer Attention Person’s Name

<OTH_GREETING_NAME>

Other Payer Title + Surname

<OTH_PHONE>          

Other Payer Contact Phone Number

<OTH_FAX>

Other Payer Fax Number

<OTH_BANK>

Other Payer’s Bank Name

<OTH_BRANCH>       

Other Payer’s Bank Branch

<OTH_REFERENCE>

Patient’s Incident Reference Number

<OTH_INJURY>

Patient’s Incident Injury Description

<OTH_FIRST_VISIT>

First Visit Date for the Incident

<OTH_LAST_VISIT>

Last Visit Date for the Incident

<OTH_INCIDENT_DATE>

Patient’s Incident Date

REFERRING DOCTOR Merge Fields

Description

<REF_TITLE_NAME>

Referral Doctor’s Title + First name + Surname

<REF_TITLE>

Referral Doctor’s Title

<REF_FIRSTNAME>

Referral Doctor’s First Name

<REF_SURNAME>

Referral Doctor’s Surname

<REF_ADDRESS_1>

Referral Doctor’s Address Line 1

<REF_ADDRESS_2>

Referral Doctor’s Address Line 2

<REF_SUBURB_STATE_POSTCODE>

Referral Doctor’s Suburb + State + Postcode

<REF_GREETING_NAME>

This will be taken from the Dear field in the Referral Doctor’s database

<REF_DEGREE>

Referral Doctor’s Degree

<REF_MOBILE>

Referral Doctor’s Mobile Number

<REF_LOCATION_NAME>

The Name of a Location in which Referral Doctor Works

<REF_LOC_PHONE>

Phone Number at the location

<REF_LOC_FAX>        

Fax Number at the location

<REF_PROVIDER_NO>

Referral Doctor’s Provider Number at the location

<REF_SPECIALITY>

Specialty Description in short (6 characters)

<REF_REFERRAL_DATE>       

Referral Date.

<REF_EXPIRY_DATE>

Referral Expiry Date

USUAL GP Merge Fields

Description

<USUALGP_NAME>

The Name of a Provider who is writing the document

<USUALGP_DEGREE>

The Doctor’s Degree

<USUALGP_NOTES>

Data from the Notes1 field in the Provider Details area

<USUALGP_ADDRESS_1>

The Address Line 1of a Location the provider works at

<USUALGP_ADDRESS_2>     

The Address Line 2 of a Location the provider works at

<USUALGP_SUBURB_POSTCODE>

The Suburb + Postcode of a Location the provider works at

<USUALGP_PROVIDER_NO>

Provider Number the provider uses at the Location

<USUALGP_HOME_PHONE>

The Home Phone Number from the Doctor’s Provider Location

<USUALGP_WORK_PHONE>

The Home Phone Number from the Doctor’s Provider Location

RECALLS Merge Fields

Description

<RECALL_DESCRIPTION>

Data from the Full Description field in the Recall setup area.

<RECALL_FIRST_VISIT>

First Visit Date for the recall

<RECALL_LAST_VISIT>

Last Visit Date for the recall

<RECALL_NOTES>

Notes against the Recall

<RECALL_SEQUENCE_NO>

The Sequence Number for the Recall

<RECALL_PROVIDER>

Recall Provider Name

<RECALL_PROVIDER_NUMBER>

Recall Provider Number

<RECALL_DATE_MADE>       

Date Recall was Made

<RECALL_DATE_DUE>

Due Date of the Recall

<RECALL_PRESENTED>         

Date  Patient present for the recall

<RECALL_NOTIFY_NO>

Notify Number for the Recall

<RECALL_DATE_NOTIFY>

Notify Date for the Recall

<RECALL_NEXT_NOTIFY>

Next Notify Date for the Recall

Additional Merge Fields:

If a recall letter is sent to a Patient or Family the following information is about his/her or their mail address. If a letter is sent a referring doctor the following information is about his/her mail address

<EXTRA_FULL_NAME>          

Receiver’s Name

<EXTRA_LOCATION_NAME>

Referring doctor’s work location

<EXTRA_ADDRESS_1>

Address Line 1

<EXTRA_ADDRESS_2>

Address Line 2

<EXTRA_SUBURB_STATE_POSTCODE>

Suburb + State + Postcode

<EXTRA_GREETING_NAME>

Greeting Name

APPOINTMENT BOOK Merge Fields

Description

<APPOINTMENT_BOOKED_DATE>

Date the appointment was booked

<APPOINTMENT_DATE>

Date of the patient’s appointment

<APPOINTMENT_TIME>

Time of patient’s appointment